Outlook Form Template

You can use your Microsoft® Outlook® calendar to schedule MiCollab Audio, Web and Video Conferencing conferences. After the Outlook Form Template (OFT) is installed and configured, phone numbers, access codes, and Web links are generated the same as when you log in and schedule a conference through your MiCollab Audio, Web and Video Conferencing account.

Outlook 2007, 2010, 2013 or 2016 is required to use the OFT to schedule an MiCollab Audio, Web and Video Conferencing conference.

To install the form and set the publish feature:

Open a Web browser in Internet Explorer and navigate to https://<server name>/awc/Enterprise.oft. The <server name> is the name in the URL that appears in your Web browser Address box when logged in to MiCollab Audio, Web and Video Conferencing. In the example below, "awv.mycompany.com" is the server name. https://awv.mycompany.com/awc/Enterprise.oft

NOTE: The URL is case-sensitive (type Enterprise.oft, not enterprise.oft). Also, the server at your site may use a secure connection indicated by the "s" after the "http" in the URL. When you access this URL, you may receive a security prompt. Acknowledge the prompt to continue.

Click Save when prompted with the File Download dialog box. Remember the location where you saved the form and do not change the file name.
Open your Outlook calendar, and then do one of the following:

If you have Outlook 2007, click File – New – Choose Form. The Choose Form dialog box opens.

If you have Outlook 2010, 2013 or 2016 click Home – New Items – More Items – Choose Form. The Choose Form dialog box opens.

From the Look In list, select User Templates in File System.
Click Browse and navigate to the location where the Enterprise.oft file is saved.
Select the Enterprise.oft file, and then click Open.
Do one of the following:

Outlook 2007 or 2010

Outlook 2013 or 2016

From the Look In list, select Personal Forms Library.
Type a name in the Display name box; use a name that you want to appear on the tab. For example, type AWV Conferences), and then click Publish.
Close the form, and then click No to save changes.

To set your calendar to use the form:

For Outlook 2007 or 2010

Open your Outlook calendar, and then click File – New – Choose Form. The Choose Form dialog box opens.
From the Look In list, select Personal Forms Library. The Enterprise.oft file is displayed.

For Outlook 2013 and 2016

Open your Outlook calendar, and then click Home - New Items – More Items – Choose Form. The Choose Form dialog box opens.
From the Look In list, select Personal Forms Library. The AWV Conferences file is displayed or the name given when publishing the form.

Then . .

Click Open. A dialog box appears momentarily that indicates the form is installed on your computer.
Under Appointment provide Subject and the time.
Click Mitel Conferencing, which is:

(Outlook 2007 and 2010) located in the Show box.
(Outlook 2013 and 2016) located on Ribbon Menu.

Open your Outlook calendar, and then click New. (Skip this for Outlook 2013)
From the Mitel Conferencing tab, complete this information:

Conferencing Server URL: Type the URL of the MiCollab Audio, Web and Video Conferencing server in the box. For example, https://awv.mycompany.com.
Username: Type your login ID in the box.
Password: Type your login password in the box.

Click Login for Conference Options to connect to the MiCollab Audio, Web and Video Conferencing server. The Status panel shows your connection status.

In the Folder List view in Outlook, right-click on Calendar, and then select Properties.
The Calendar Properties dialog box opens to the General tab. For the option, When posting to this folder, use: select the MiCollab Audio, Web and Video Conferencing form from the list.
Click OK.

After you set the form as the default, the MiCollab Audio, Web and Video Conferencing URL, your login ID, and password are used when you schedule a conference. The Powered by logo, located under the Status panel, indicates a successful connection between your Outlook calendar and MiCollab Audio, Web and Video Conferencing.