Participants

You can open the Participants view by clicking the Participants option under the View menu on the Leader or Participant console (all options listed below are only available to the leader with the exception of Associate Participant and Private Chat). The Participants view shows a list of all participants in the conference. Icons next to the name in the participant list indicate the controls currently available to that attendee. The leader manages participants in the conference with the use of these icons.

Toolbar Buttons (such as appears above the list of Participants). The options will be different depending on your status as a leader or a normal participant.

• Leader's view

  s a leader, you will have access to the following options:

  1. Invite more : this button allows a leader to invite more participants.

  2. Options menu : this button presents a drop-down menu with the following options:

     • Mute all participants

     • Hold all participants

     • Restore audio for all participants

     • Acknowledge all hand gestures: disabled if no hand gestures to acknowledge

     • Show details for all participants: checkable preference that shows/hides the detailed information about participants feature access and audio status (default unchecked)

       Line 1: shows either Leader or the Personal ID of the participant using the client.

       Line 2: lists the audio status of the participant.

       • None means participant has no audio connection

       • Active, Muted or On Hold will be displayed for participants with audio. The caller ID phone number of the audio source will be provided if available.

       • • For Audio through PC, the caller ID will display PC (for Personal Computer).

         • For other associated audio, a button to “Unassociate” the audio from the client is provided.

       Line 3: identifies the ability to collaborate. If the participant is using one of the clients to view the conference, Collaboration: Available is displayed, otherwise Not Available is shown.

     • Show options for all participants: checkable preference that shows/hides the action/status buttons at all times instead of only on mouse hover (default checked)

       These icons are a visual representation of the status of the participant:

       • Leader: The leader is shown with a different color icon: Also, the tool tip displayed when hovering over the leader’s name in the list will show the name of the leader appended with Leader.

       • Client: For a participant that is using one of the clients to view the conference, the client icon is displayed:

       • Audio: For a participant that has both a client and audio, the client icon is showed with a phone overlayed:

       • Audio-Only: For audio-only participants, the phone icon is shown without the client icon:

       • Audio-Disabled: If a participant with audio has been muted or placed on hold by the leader, the following icons will be displayed:

     • Sort participants by name

     • Sort participants by join order

• Participant (non-leader) view

  As a participant, you will have access to the following options:

  1. Hand gesture menu :

  • • Raise Hand

    • Yes

    • No

  2. Options menu :

  • • Show details for all participants: checkable preference that shows/hides the detailed information about participants feature access and audio status (default unchecked)

      Line 1: shows either Leader or the Personal ID of the participant using the client.

      Line 2: lists the audio status of the participant.

      • None means participant has no audio connection

      • Active, Muted or On Hold will be displayed for participants with audio. The caller ID phone number of the audio source will be provided if available.

      • • For Audio-Through Client, the caller ID will display PC (for Personal Computer).

        • For other associated audio, a button to “Unassociate” the audio from the client is provided.

      Line 3: identifies the ability to collaborate. If the participant is using one of the clients to view the conference, Collaboration: Available is displayed, otherwise Not Available is shown.

    • Show options for all participants: checkable preference that shows/hides the action/status buttons at all times instead of only on mouse hover (default checked)

      These icons are a visual representation of the status of the participant:

      • Leader: The leader is shown with a different color icon: Also, the tool tip displayed when hovering over the leader’s name in the list will show the name of the leader appended with Leader.

      • Client: For a participant that is using one of the clients to view the conference, the client icon is displayed:

      • Audio: For a participant that has both a client and audio, the client icon is showed with a phone overlayed:

      • Audio-Only: For audio-only participants, the phone icon is shown without the client icon:

      • Audio-Disabled: If a participant with audio has been muted or placed on hold by the leader, the following icons will be displayed:

    • Sort participants by name

    • Sort participants by join order

The following options are available via right-click on one of the participant's name:

• Give Remote ControlSelect a participant, and then right click to give them control of the conference.

• Request Remote ControlSelect a participant, and then right click to take back control of the conference from that participant. A confirmation notice will appear once you have control of a participant.

• Transfer / End Control

  Select a participant, and then right click to transfer remote control. You will then be prompted to continue:

  

  At any time the leader can select the participant being controlled or the user with control and end the control by selecting End Control of <participant's name>.

   NOTE: The leader must first Request Control of a participant before Transfer Control can be invoked.

• Enable / Disable Whiteboard ToolsSelect an participant, and then right click to set or clear use of the whiteboard tools for them.

• Acknowledge Hand GestureIf a participant has a raised hand icon next to his or her name, the participant wants to be acknowledged. Right-click the participant, and then select Acknowledge hand gesture option.

• Mute AudioUse this option to mute the audio from this participant.

• Hold AudioUse this option to hold audio for this participant (hold audio refers to blocking 2-way audio).

• Unmute/Unhold AudioUse this option to restore audio from a previously muted participant.

• Associate ParticipantAllows you to join or "associate" the audio and client legs of a conference. This action is available by right-clicking on the audio participant or by clicking the action button in the details view.
  
  If the associate action is performed, the option to “unassociate” the audio leg is available via action button icon in the details view of the participant. This will let you unassociate audio if you made a mistake.

• Private Chat

  You can select one or more participants and have a private keyboard chat conversation.

  To have a Private Chat:

  1. Right-click on a participant name in the Participants List with whom you want to chat.

  2. Select Start a private chat.

• Remove Selected UsersAllows you to remove a participant from the conference. Select the check box next to their name.

 NOTE: The "Associate Participant" option is only available when connected to a server running MiCollab Audio, Web and Video Conferencing 5.0 or later software.
Associate Participant and Start a Private Chat are the only two visible options from the Participant console.